Archive for the 'Parcel Register' Category

A lien check is a crucial tool for anyone working with real estate.

If there is a lien on your client’s property, it could mean delays and less profit — in which case you would want to be aware of this before trying to buy or sell a home.

And if the lien is too big, or the client has too little home equity to cover it, it could put the whole sale in jeopardy.

Knowledge is key when it comes to liens – the more you know and the sooner you know it, the more options you have available for you and your client.

If you are selling the home, you might be able to negotiate with the party who issued the lien. Some collectors will remove liens if you agree to pay a portion of the amount owed or set up a payment plan to pay it off gradually. You might also have a debt consultant partner who could help your client.

If your client is buying, they need to know what they are getting into if there is a lien on the property.

The first step is being aware. GeoWarehouse has two tools that make it easy to make a lien check quickly.

Step 1: Get a Parcel Register* to check for liens.

A Parcel Register* is a record containing a property description and list of instruments registered against the property within the Land Registration System of Ontario as of the date of the property search.

This report allows you to identify registered encumbrances and acquire an instrument number.


Step 2: Acquire an Instrument Image* to learn more about the lien.

If a lien is found in the Parcel Register*, you’re given an instrument number, which you can use to look up the Instrument Image*.

This is an image of a registered document within the Land Registration System of Ontario. Instruments may include liens, mortgages, transfers, and condominium declarations, among others.

You can use this report to find out more details about the lien registrant, including the lawyer who registered the lien. This can give you the knowledge necessary to start negotiating with the lien registrant.


A lien check is good due diligence. And, thanks to tools like GeoWarehouse, it’s easy and fast to acquire.

GeoWarehouse subscribers can access Parcel Registers* and Instrument Images* through the GeoWarehouse e-Store.

Not a subscriber? Become one today. Call 1-866-237-5937 or visit

* An official product of the Ontario government pursuant to provincial land registration statutes.



There are many advantages to being a paperless real estate professional. And with electronic real estate technology, it’s easier than ever.

Traditional handwritten signatures can be an inconvenient process. You might find yourself scanning and faxing paperwork back and forth between agents. Electronic signatures can significantly improve your process.

  • It will save you money – you’ll be using less paper, less ink, and less staff resources.
  • It will save you time – there will be less back-and-forth between agents and parties.
  • It is safe – most electronic signature software is tamper-proof and permanent.
  • It preserves the quality of official documents – you’re probably familiar with how faxing documents (especially multiple times) can reduce the legibility of text.
  • You can close deals faster.
  • It complements other electronic real estate technology (more on this in a bit).

If you’re re-entering the real estate market, electronic signature technology is one of the most convenient new tools available. Many deals today are done over email – even money can be transferred electronically. Electronic signing allows you to offer more accessibility to your clients.

There are some great real estate tools available made specifically for electronic signing. DocuSign is one example. Whether you’re buying, selling, or refinancing, DocuSign helps centralize all of your real estate documents, and get electronic signatures to complete agreements faster.

As we mentioned above, going digital can complement other real estate tools in your arsenal. When you can organize and store most client data electronically, you can sync it with your other client databases and create a sturdy data system for finding new real estate leads, marketing opportunities, and more.

Paperless real estate technology is changing the game. Take GeoWarehouse for example. Our tools are completely accessible online, including property reports with information from the Province of Ontario Land Registration Information System (POLARIS), Parcel Registers*, condo status certificates, and more.

Contact us today to learn more about our services. Visit

July 3, 2018

Why the GeoWarehouse Store is Your Source for Up-To-Date Property Data

If your job requires any sort of property data research, the GeoWarehouse store will be your new best ally.

The GeoWarehouse store is an online store exclusively available to GeoWarehouse subscribers. The store offers property research products you will come to rely on, including ownership history, validating client information, Instrument Images*, property surveys, plans, and much more.

This is information that could make or break your deal — and it’s all available at the tip of your fingers.

Whether you’re a real estate sales professional, a developer, a planner, surveyor, collection agency, private investigator, or other profession that relies on property data, the GeoWarehouse store can help you.

So, what’s available in-store? Lots! Some of our most popular store searches are for:

  • POLARIS Parcel Registers*
  • Instrument Images* to discover liens, mortgages, and more
  • MPAC Assessment Reports
  • Property surveys and plans
  • StreetScape and PivotView property imagery — view the subject property as if you were standing on the street!

GeoWarehouse subscribers can browse the store for free and most reports are instantly available for download or are automatically emailed to you.

Not a GeoWarehouse subscriber? Get signed up today. Learn how at

*An official product of the Ontario government pursuant to provincial land registration statutes.


For a limited time only, you could win a $500 Best Buy gift certificate when you order property reports from the NEW GeoWarehouse e-store!

You get one contest entry for every property report purchased from the GeoWarehouse store. If you purchase a Parcel Register* you get two contest entries.

The contest is on until August 31, 2018.

In the GeoWarehouse store, you can access title search products from the Province of Ontario Electronic Land Registration Information System (POLARIS), MPAC reports, condo status certificates, property surveys, and more.

The GeoWarehouse e-store is open to real estate sales professionals across Canada. To learn more about the e-store, check out our video here.

Have questions? Our GeoWarehouse team is happy to help. Call 1-866-237-5937.

* An official product of the Ontario government pursuant to provincial land registration statutes.



If you’ve ever found yourself on the wrong end of a real estate deal gone bad, you know how imperative it is to do your due diligence in real estate. Like it or not, sometimes would-be homebuyers aren’t aware of their own financial state, aren’t honest with you about their home equity and ability to even pay you.

There’s a way you can check your client’s financial status before the deal is even made.

A Parcel Register* from GeoWarehouse is like a credit report, only on the property. A mortgage broker would use a client’s credit report to validate if they can get a mortgage based on payment habits. A Parcel Register* won’t tell you how the homeowner pays their encumbrances, but it will reveal what encumbrances exist, what lender they are with, when they were registered, and the registration value.

What exactly is a Parcel Register*?

A Parcel Register* from GeoWarehouse is a record containing property description and list of instruments registered against the property within the Land Registration System of Ontario as of the date of the property search. It’s a real time, up-to-date report for a property — the provincial ownership record. Exercise due diligence in real estate by identifying registered encumbrances and acquire an instrument number.

In addition to the above information, a Parcel Register* can let you answer certain questions that could be vital to your real estate deal, such as:

  • Can your client pay you? Is there enough equity in the home?
  • To answer this question, you would need to look at the value of the home, less registered mortgages, liens and other financial encumbrances. If there are many mortgages registered or something seems off, a Parcel Register* can let you look deeper. Three mortgages, for example, may be an indicator of an underlying financial problem and may indicate that there is a property lien.
  • Is your customer “the” or “the only” legal homeowner?
  • Is the property worth what the customer thinks it is? This can be especially challenging to determine in the changing markets.

You can use your Parcel Register* as a veritable property credit report that can uncover this information and much more. You can even get surveys, condo certificates, and research demographics.

A Parcel Register* includes:

  • A property’s PIN (Property Identification Number)
  • A legal description of the property
  • Who the legal homeowners are, the type of ownership and percentage
  • Easements
  • A history of property transfers, transferees/transferors, dates and amounts
  • A history of registered mortgages
  • A history of registered liens
  • And so much more.

A lien or undisclosed mortgage can result in a deal not closing, or the deal will close but there may not be enough equity to cover commission. All things considered, it is a nominal expense to use a Parcel Register* to ensure that your deal closes safely.

Real estate sales professionals, want to access your own Parcel Register*? Real estate sales professionals can become a GeoWarehouse subscriber at

*An official product of the Ontario government pursuant to provincial land registration statutes.


geo-title-of-a-propertyUnfortunately, during the process of the real estate closing, it is not uncommon for things to come up that the real estate lawyer identifies – things that you likely wish you’d noticed far earlier in the process. Over the years, the role of a real estate sales professional has become far more onerous – some buyers even include in their offer that they expect perfect title – and so we continually strive to make things a little easier.

How can you investigate the title of a property when traditionally it is the real estate lawyer’s role to perform a property title search?

To better understand this is to better understand what’s involved in a property title search. When many think of a property title search they are actually thinking of the Parcel Register*. You can learn a lot about a property’s title before a deal even gets to the real estate lawyer simply by reviewing the Parcel Register*.

The Parcel Register* is a document that includes an abundance of information about a property. It tells you the legal description of the property, who owns the property, the type and percentage of ownership – but what’s more is that it shows you:

  • A history of property transfers, amounts and parties
  • Registered mortgages
  • Registered liens

Some things that emerge on the Parcel Register* could have caused a delay on your deal while other issues could cause your deal to come to a grinding halt!

For example – a very common occurrence that causes delays on a closing are previously undischarged mortgages on title. This commonly occurs when the homeowner has paid off the mortgage but the lender failed to discharge it from the property’s title. While this can be resolved fairly simply once discovered, it can take a week or two to do so which can impact a closing. Learning of the existence of undischarged mortgages long before closing enables your client to take the required steps to resolve the issue and they will thank you for it. In truth, most homeowners are unaware and simply assume when a past mortgage was paid off that it was discharged.

In other situations, a lien can emerge on title which can create a serious issue if the amount of the lien exceeds the value of the property, which is common with tax liens.

Reviewing a Parcel Register* removes questions and ensures that you know as much about the title of the property that is the subject of the deal that you are working on. This leaves you closing more deals and appearing as the stealth professional you are to your client!

Parcel Registers* are available through GeoWarehouse – and not just to real estate lawyers.

Find out more by visiting today.

*An official product of the Ontario government pursuant to provincial land registration statutes.


November 21, 2016

title-searchReal estate sales professional: aka sales guru, aka legal eagle, aka property expert… need we say more? In your role, you literally have to be a jack of all trades – and master of them all as well. With so many parties involved in a real estate transaction, you are the first in line and everyone from your client to all the other professionals that follow are relying on you to get the job done. No pressure or anything…

The biggest challenge you have to overcome is the unknown. It is the unknown that leads to snags on deals that result in closing day surprises that can make a deal extremely stressful for all involved.

So how can we see what we can’t see? Before ironing out the how, we should first iron out the what. What can you look at that will help you to mitigate problems on deals and shine in front of your client? Most of what you will want to look for exists within a property’s title.

  • Who owns the home? Have all of the legal homeowners signed onto your engagement? Is your client the legal homeowner? This information is critical.
  • Is there enough equity to cover the closing costs? Have you checked (despite what the client is telling you) how many actual mortgages are registered on title? Is it possible that there are any liens?
  • Have you validated the property’s legal description?
  • Are there any nefarious transactions on title – strange transfers or discharges?

You may be thinking that these are things that you leave to the real estate lawyer. Not so. Digging deeper is like digging for dollars. For every deal that turns up with an issue, you need to be able to resolve it. If it can’t be resolved, you can quickly move on to deals that will close. Knowing is step one in conquering sure challenges.

As you know, when a real estate lawyer closes a deal they perform a full title search. What you may not know is that the information associated to aspects of a title search are available to you too!

Real estate professionals often confuse the difference between a title search and a Parcel Register*. The confusion: many think that the Parcel Register* is actually a title search, which is why some think it is the lawyer’s responsibly to review the Parcel Register* and therefore beyond their means to access it themselves. Once again, this is not so.

In fact, a Parcel Register* is part of a title search – it is one search/document that provides you with a snapshot of important property-related information at the time it is requested. It provides information such as the property’s legal description, legal homeowners, types of ownership, percentage of ownership, property transfer history, registered mortgages, liens and more…

Is obtaining a Parcel Register* part of your professional, legal and ethical obligation as a real estate sales professional? Short answer: accessing the information contained in one arguably is. While it may not be listed as a requisite, it probably should be!

Not only does digging deeper mean more dollars for you – it means more dollars for the real estate lawyer, mortgage broker, and mortgage lenders that follow you. It means going above and beyond the call of duty, forging stronger relationships and becoming known for the stellar job that you do.

We challenge you: go the extra mile for your client, dig deeper, work on the deals that can and will close and realize the true financial potential that awaits you.

*An official product of the Ontario government pursuant to provincial land registration statutes.


September 26, 2016

real-estate-sales-professional-smDifferent types of properties mean a different closing process and the difference between representing a buyer and a seller means different responsibilities when representing the client. Representing the seller is especially onerous because everything originates with you. The pressure is on…

In most deals, everything rides on the accuracy of the seller’s information, especially with regard to closing costs, meaning your commission, the other side’s real estate sales professional and sometimes even the mortgage broker’s commission will come out of the closing costs of the transaction.

When you represent the seller, you not only represent your client but you will also have to work and exchange information with the real estate sales professional representing the buyer, the mortgage agent or broker and the real estate lawyer – each of these professionals is going to look to you for accurate information.

Responsibilities to seller – your client

Don’t expect your client to accurately know their information. People live in their homes over extended periods of time so they may have forgotten or not even be aware of material facts that could impact the clean sale of their home. It is always a smart idea, at the point where you are engaged by your client, to perform preliminary research, including:

  • Verifying the legal description and property details, including the legal homeowners
  • Reviewing the property’s sales history
  • Reviewing the registered mortgages on title against your estimate list value

Optional extra steps that we recommend taking when representing a seller:

  • Obtain a Parcel Register* which will contain (as of the date it is obtained) the legal description of the property, homeownership information, registered mortgages, liens and more. This is an excellent snapshot of aspects of the property’s title that other parties to the transaction, including your client, will be interested in looking at.
  • A HomeVerified Report reveals information about the claims history on a particular property. A clean property report is an excellent selling feature that your seller can present to a prospective buyer.

Taking the steps to validate/review the above information enables you to do the best possible job for your client and shows them that you are more than committed to protecting them in the sale of their home.

Representing the seller – you are the first in the process and the buck stops at you.

Who is relying on you? The buyer’s real estate sales representative and the real estate lawyer are going to require information from you to ensure a smooth closing. The level of quality that you deliver providing complete disclosure and knowing everything there is about the property that is being sold helps increase the likelihood of all parties seeing the deal close.

At GeoWarehouse, we have the tools that make your responsibilities easy. Don’t take chances, get the information you need today.

Find out more by visiting

*An official product of the Ontario government pursuant to provincial land registration statutes.


September 20, 2016

protect-your-deal-smYou’re working on a deal with a 60-day closing. You work your way through the entire process, negotiating all required documents and aligning all required professionals. Closing day is approaching, but then boom, you hit a snag. The only way to predict your revenue is to know that all the deals that you are working are solid.

While some situations are completely out of your control, like a sale being conditioned on the buyer selling their home, or a buyer coming down with a serious case of buyer’s remorse, many of the reasons that deals fail are well within your control. Here are some of the challenges and how you can overcome them.

Buyer Financing Challenges

Buyer financing challenges can occur for a variety of reasons. Sometimes a mortgage pre-approval is issued and then the client’s information changes or they have difficulty providing the information requested by the bank. Other times, the client incorrectly estimates their equity, leading to a smaller down payment than originally anticipated and even difficulty covering closing costs. The best way to overcome buyer financing challenges is to work closely with your broker partners to better understand what they will be looking for to close the mortgage and work with your client to meet these requirements as early in the closing process as possible. Want to strengthen relationships with your broker partners and create more alignment? Ask them what they need. What is required on every deal? Proof of down payment? Proof of income? The list goes on… Why not ask your client for this documentation at the mortgage pre-approval stage? Another step that you can take if the buyer is also selling their home or the proceeds for their down payment are coming from the sale of another property is to search the property in GeoWarehouse. You can validate the value of registered encumbrances to estimate the equity they will have available.

Disagreement Over Property Value

Gone are the days of a formal appraisal being required on all deals and hello are the days of Automated Valuation Models (AVM). Ever wonder why the bank often doesn’t order an appraisal? Over the past 2 decades, banks have come to rely on AVMs, which are essentially automated property valuations that generate a property value estimate. The buyer and seller can agree to whatever value they want, but if the bank runs an AVM that disagrees with the value then the deal will come to a grinding halt. The best way to overcome this challenge is to run your own automated valuation of the subject property in GeoWarehouse. Especially in hot urban markets like Vancouver and Toronto, it is not uncommon for bidding wars to push a property’s value far above what may be considered market value at the time of the offer and acceptance. Anticipating discrepancies in value enables you to prepare your client to have more down payment or plan in the event the bank doesn’t want to offer full financing.

Property Title Issues

Property title issues such as other people on title, the presence of liens, strange transfers or discharges, undischarged mortgages and many other title-related issues can emerge and quickly delay, and even prevent deals from closing. Don’t wait for the real estate lawyer to uncover these types of challenges – at this point you will be so far into the process that you will have incurred significant time and expenses, as will the other professionals involved in the transaction. Want to ensure that there are no title issues existing on your deal? Check the Parcel Register* first. This will reveal who the legal homeowners are, the type and percentages of ownership, registered mortgages, liens and more. You can quickly access a property’s Parcel Register* through the GeoWarehouse Store in GeoWarehouse.

Predicting revenue means anticipating/estimating what new business you want to bring in, and, just as importantly, that the business you have on the go is good business. Going above and beyond the call of duty for both your client and professional partners, from day one, makes it clear to all that you are a professional who maintains a strong commitment to getting the deal done!

Have you heard about the New GeoWarehouse? It’s coming soon and if you want to learn more visit

*An official product of the Ontario government pursuant to provincial land registration statutes.


September 7, 2016

Parcel Register smThanks largely to technology, today’s buyer is far more informed. Many buyers have experience with real estate, both buying and selling, and they want – and – expect, full disclosure. Some buyers may even go as far as to ask for perfect title right on the Agreement of Purchase and Sale. Buyers expect more and real estate sales professionals who want to remain competitive have to provide it!

One of the most insightful documents that you can obtain to get a really accurate snapshot of a property’s title is a Parcel Register*. The Parcel Register* is an electronic document that contains a host of valuable information, including:

  • The property’s PIN (Property Identification Number)
  • A legal description of the property
  • Who the legal homeowners are, the type of ownership and percentage
  • Easements
  • A history of property transfers, transferees/transferors, dates and amounts
  • Registered mortgages against the property – lender, registration date, amount and value
  • Registered liens – registration date, amounts and the individual or company who registered it
  • And much, much more…

Each item listed on the Parcel Register* includes a registration number. This can be used to pull Instrument Images of the actual document that was filed as it relates to the registration. An Instrument Image related to a lien, for example, will reveal further details such as contact information for the lawyer who registered the lien, in the event a discharge needs to be obtained.

A Parcel Register* is an invaluable document to obtain and even provide to your client on every deal.

Another very valuable report that buyers may find interesting is the HomeVerified Report. This is an insurance report that reveals information about a property or area based on insurance claims. For instance, if a property has had flood claims, it could be a sign that there are other problems with the property, or if the surrounding area is well known for a particular type of claim, this may also be considered a red flag. On the flipside, a clean HomeVerified Report gives your client added comfort that they are buying a good property, free of any issues.

If your client is buying a condo, a condo certificate is the best disclosure document that you can obtain to shed light on condo related matters, including the condo corporation’s financial standing, the condo’s financial standing and even restrictions related to the condo.

In this day and age, full disclosure is the name of the game and thanks to tools and resources, providing it is easier than ever.

Don’t get stuck without the information your clients want. Get it today by visiting

*An official product of the Ontario government pursuant to provincial land registration statutes.


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